Departmental Highlights

Snapshot: Appropriation & Staffing Changes from 2024 Budget

	2024 Budgeted	2025 Proposed	Net Change	Percent Change
Appropriations	$14,605,398	$13,978,092	-$627,306	-4.3%
Positions & FTEs	136	131	-5	-3.7%

• The Department of Procurement Services’s budget increased significantly from 2021-2024, rising from $8.5 million in 2021 to a high of $14.6 million in 2024. DPS was one of only a small number of non-ARPA funded departments to see a dramatic increase over this period. This year’s reductions begin to reduce that trend, though still leaving the department at substantially higher funding and headcount levels than pre-pandemic.
• A net headcount reduction of five budgeted positions was achieved by eliminating a number of titles, including the Auditor IV – Excluded role (-2 positions) and the single-position roles of Supervisor of Personnel Services and Reprographics Technician III.
• As with most other departments, personnel expenses make up the bulk of DPS’s budget, with salaries and wages on payroll the largest category by far. The department’s only other major appropriations category is outside contracting via the professional and technical services account.
• DPS reduced budgeted appropriations in its largest expense categories, with salaries and wages down -$486,270 (-3.9%) and professional and technical services down -$103,546 (-7.7%). 

Historical Context

The Department of Procurement Services’s budget increased significantly from 2021-2024, rising from $8.5 million in 2021 to a high of $14.6 million in 2024. DPS was one of only a small number of non-ARPA funded departments to see a dramatic increase over this period.  This year’s reductions begin to reduce that trend, though still leaving the department at substantially higher funding and headcount levels than pre-pandemic.

From 2011-2024, the department budget grew at an average rate of 11.9% per year, largely driven by the post-2011 increases. Departmental budgets overall increased an average of 6.1% per year over the same time period, while the total city budget including Finance General appropriations grew at an average rate of 8.5% annually.

The department’s budgeted workforce grew at a rate of roughly 6.1% annually from 2011-2024. Overall budgeted positions for the city remained relatively flat across the same time period, with minor year-to-year fluctuations averaging out to an overall growth rate of 0.04%.

Staffing

A net headcount reduction of five budgeted positions was achieved by eliminating a number of titles, including the Auditor IV – Excluded role (-2 positions) and the single-position roles of Supervisor of Personnel Services and Reprographics Technician III. 

Appropriations

The Department of Procurement Services is primarily funded out of the corporate fund. Corporate fund appropriations were down slightly this year, with increases in the department’s other source funds. 

Largest Appropriations

As with most other departments, personnel expenses make up the bulk of DPS’s budget, with salaries and wages on payroll the largest category by far. The department’s only other major appropriations category is outside contracting via the professional and technical services account. 

Change from Previous Year

DPS reduced budgeted appropriations in its largest expense categories, with salaries and wages down -$486,270 (-3.9%) and professional and technical services down -$103,546 (-7.7%).